ComputersÑTools for an Information Age, 5e

ComputersÑTools for an Information Age, 5e

Word Processing and Desktop Publishing Chapter 11 Printing It Copyright Prentice Hall 2000 Word Processing Word processing lets you: create edit format

store retrieve print Copyright Prentice Hall 2000 Create Creating a text document means using an input device, usually a keyboard to key in the letters, numbers, or symbols. Copyright Prentice Hall 2000

Edit Editing a text document means to make changes to the document. This might require insertions or deletions to fix errors, improve its content, or move text within the document. Copyright Prentice Hall 2000

Format Formatting refers to adjusting the appearances of the text document. Special formatting terms such as justification, font style, line spacing, and much more do not alter the contentonly the look of the document. Copyright Prentice Hall 2000 Store Storing means to save the

document to disk for later use. Frequent saves are wise so that if something goes wrong, a fairly recent version of the document can be retrieved. Copyright Prentice Hall 2000 Retrieve Retrieving a document means to bring the stored document from

disk back into computer memory so that it can be used again or changed in some way. Copyright Prentice Hall 2000 Print Printing is producing the document on paper.

Copyright Prentice Hall 2000 How Word Processing Works Think of the computer as a page of typing paper with these differences: Cursor

Scrolling Word wrap Insertions and deletions Menus and buttons Copyright Prentice Hall 2000 Cursor The cursor shows you where the next character will appear in your document. You can move the cursor to different

locations with your mouse or the arrow keys on your keyboard. Copyright Prentice Hall 2000 1 Scrolling Scrolling is necessary to see portions of a document that cant fit on the screen at one time.

The user can stop anywhere and make changes. Copyright Prentice Hall 2000 1 Word Wrap Words that wont fit on a line are automatically moved down at the beginning of the next.

Copyright Prentice Hall 2000 1 Insertions and Deletions Unlike typed, paper documents, word processors allow for easy corrections. Characters are inserted, wherever the cursor is put, by typing. The backspace and delete keys remove unwanted characters.

Copyright Prentice Hall 2000 1 Menus and Buttons Pull-down menus and clickable buttons make many selections possible. Buttons are a shortcut to invoking commands. Pull-down menus reveal lower-level choices from which to choose.

Copyright Prentice Hall 2000 1 Word Processing Features Modern word processors feature: Formatting Search and replace Editing text blocks Spelling and grammar checking Pagination and Footnotes

Copyright Prentice Hall 2000 1 Formatting Formatting is controlling the physical appearance of the document, such as:

Centering Margins Tabs/Indents Alignment Copyright Prentice Hall 2000

Spacing Font style Fonts 1 Centering Vertical centering is a formatting feature that can be applied to a text so that it fits evenly on a page. Copyright Prentice Hall 2000

1 Margins The margins at the top and bottom edges and left and right edges of a document can be set by the user to fit their needs.

Copyright Prentice Hall 2000 1 Tabs Tabs in a word processor work just like they do in a typewriter. Tabs are used to begin paragraphs and set where the cursor will line up. Copyright Prentice Hall 2000

1 Indents The text that follows the first line of a paragraph can be moved to fit the users needs. Copyright Prentice Hall 2000 2

Spacing The spacing between individual letters can be increased or decreased. Letters Letters Copyright Prentice Hall 2000 2 Font Style A variety of styles can be applied to

fonts: bold shadow italic underline Copyright Prentice Hall 2000 2 Fonts A font is a set of characters of the

same design. Three major categories of fonts are: Serif Sans Serif Copyright Prentice Hall 2000 2 Serif Fonts A serif font has serifs (hooks) on the ends of characters

that actually make reading easier. As a rule of thumb, the body of a large document should by typed with a serif font. Copyright Prentice Hall 2000 f serif 2

Sans Serif Sans serif means without serifs. This group of fonts is best used for headings, captions, or in small amounts in a larger document. Copyright Prentice Hall 2000 f no

serif 2 Searching for Text Search allows a user to key in a string of characters to search the document for a match.

Copyright Prentice Hall 2000 Searc h: storm 2 Replacing Text Replace

: tornado Copyright Prentice Hall 2000 Replace begins with the search feature but in addition, it will allow the user to key in characters with which to replace those found.

2 Editing Text Blocks A text block can consist of one or more words, phrases, sentences, or pages. First, a text block must be marked (selected) so that it can be: Moved Copied Deleted Copyright Prentice Hall 2000

2 Moving Text Blocks Moving a block of text removes it from its original location and places it in another location. Copyright Prentice Hall 2000 2

Copying Text Blocks Copying a block of text leaves the original block intact but also inserts a copy of it in a new location. Copyright Prentice Hall 2000 3 Deleting Text Blocks Deleting a text block means to remove it from the document.

Copyright Prentice Hall 2000 3 Spelling Checkers Spelling checkers should be viewed as preliminary proofreading devices. They lack the scope or intuitive power of a

human proofreader. Copyright Prentice Hall 2000 3 Grammar Checkers Grammar checkers will find discrepancies of verb tense, point out active vs. passive voice, and a host of other grammatical rules

that the user may have broken. Copyright Prentice Hall 2000 3 Thesaurus An online thesaurus helps the user find the synonym or antonym that better

describes what they have typed. Copyright Prentice Hall 2000 3 Desktop Publishing Word processing fits most peoples needs. Sophisticated design of documents requires

the special features found only in desktop publishing programs. Copyright Prentice Hall 2000 3 Page Layout Effective page layout means: Font sizes and

styles Principles of good typography Copyright Prentice Hall 2000 3 Font Font refers to the overall design of the letters, numbers, and

punctuation that has been selected. Copyright Prentice Hall 2000 3 Typography: Guidelines Use only two or three fonts Never type body text in ALL CAPITALS Use italics or boldface for

emphasis Copyright Prentice Hall 2000 3 Ergonomic Considerations Ergonomic equipment Ergonomic behavior Copyright Prentice Hall 2000

3 Ergonomic Equipment Adjustable chairs Tilt and swivel monitors Comfortable angle for arms and wrists Copyright Prentice Hall 2000 4

Ergonomic Behavior Reduce glare on monitor Keep your lower back supported Use large fonts while working, reduce when printing Take regular breaks Copyright Prentice Hall 2000 4 Job Stress factors and

repetitive strain Long commutes Dissatisfaction with management Stressful events in your personal life Copyright Prentice Hall 2000 4 Conclusion A word processor is the most frequently

used application program. However, modern word processors should not be seen as glorified typewriters. Using the power of the word processor wisely takes skill and practice. Copyright Prentice Hall 2000 4

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