Informational Workshop2019 Emergency Solutions Grants and ...

Informational Workshop2019 Emergency Solutions Grants and ...

Informational Workshop 2019 Emergency Solutions Grants and HOPWA Grants Application Process February 2019 Office of Homeless and Special Needs Workshop Content

Organizational Documents Marion Goulbourne ESG Application process & Introduction to HSOnline Marion Goulbourne HOPWA Application process

Dr. Harvinder K Makkar Organizational Documents February 2019 Marion Goulbourne Objective The

requirements for fully completing the HSOnline Organizational Information of the 2019 ESG and HOPWA Application Background Why do we collect this information? Title 50. State Government Chapter 20. Relations with Nonprofit

Contractors 50-20-1. Legislative intent The General Assembly finds that the state has a right and a duty to monitor nonprofit organizations which contract with the state to ensure that their activities are in the public interest and to ensure that the public funds are used for proper purposes. Background Why do we collect this information? 50-20-3. Requirements from nonprofit contractors; audits; political

activities (a) Before entering into a financial agreement with a nonprofit organization, the head of the contracting state organization shall require the nonprofit organization to furnish financial and such other information as he or she may deem necessary to establish whether or not the nonprofit organization is financially viable and capable of providing services contemplated in the contract and that the agreement does not violate Chapter 10 of Title 45 related to conflicts of interest. Such information may include financial statements, Internal Revenue Service exempt status determination letters, Internal Revenue Service exempt organization information returns, and other related materials. Background

50-20-2. Definitions (5) "Nonprofit organization" means any corporation, trust, association, cooperative, or other organization that is operated primarily for scientific, educational, service, charitable, or similar purposes in the public interest; is not organized primarily for profit; and uses its net proceeds to maintain, improve, or expand its operations. The term nonprofit organization includes nonprofit institutions of higher education and hospitals. For financial reporting purposes guidelines issued by the American Institute of Certified Public Accountants should be followed in determining nonprofit status.

Section 6: Organizations Capacity Considerations DCA is required by state law to perform due diligence around organizational capacity before making awards to nonprofit organizations. Funding decisions for non-profit agencies will be based, in part, on a review of the following: The complexity or nature of the request; Organizational structure, operating processes and capacity;

The extent to which the organization operates under the authority of a diversified, involved, volunteer, communitybased board of directors; Professional management; The consistency of the organizations identity or its mission to the provision of homeless or HIV (as applicable) services;

Section 6: Organizations Capacity Considerations The extent to which the organization utilizes networks to avoid duplication of housing and services; Participation in appropriate provider groups and Continuums of Care;

Sound operating procedures, accounting policy and controls; The presence and accuracy of financial management systems, accounts, funds, reports, tax returns, etc.; Unrestricted financial resources available to the agency; and

Organizational and financial policy, controls, stability and capacity. Organizational Documents Requested Organizational Narrative Complete the narrative for questions 1-5. Please read the questions carefully and

answer all aspects of each question. This is your opportunity to provide brief but clear summaries about your organization and the work you do! Organizational Narrative Organizational Narrative Contd Organizational Narrative

Contd Contact Information Organizational and Contact Information Complete all fields DUNS (format xxx-xxx-xxx) and EIN (format xx-xxxxxxx) are different!

Contact information should be complete as this information is used to contact the appropriate persons when disseminating information DV Agencies, please note information regarding street address/P.O. Box Board Members

List of Board Members Complete each field *Term of office is not length of service but rather the stated term in the Articles of Incorporation or the organizations ByLaws for the Board Member *Qualification may include advocacy or expertise related to the Board Members profession or in the non-profit/homeless arena. An example might be an Educator that is/has been the liaison for homeless children/families in a school system *Ethnicity for this purpose will be Hispanic or non-Hispanic * Board member list will accept more than one board member

*Homeless/Formerly Homeless - see requirements on next slide Homeless Participation on the Board of Directors or other equivalent policy making entity 576.405 Homeless participation. (a) Unless the recipient is a State, the recipient must provide for the participation of not less than one homeless individual or formerly homeless individual on the board of directors or other equivalent policymaking entity of the recipient, to the extent that the

entity considers and makes policies and decisions regarding any facilities, services, or other assistance that receive funding under Emergency Solutions Grant (ESG). (b) If the recipient is unable to meet requirement under paragraph (a), it must instead develop and implement a plan to consult with homeless or formerly homeless individuals in considering and making policies and decisions regarding any facilities, services, or other assistance that receive funding under Emergency Solutions Grant (ESG). The plan must be included in the annual action plan required under 24 CFR 91.220.

(c) To the maximum extent practicable, the recipient or sub-recipient must involve homeless individuals and families in constructing, renovating, maintaining, and operating facilities assisted under ESG, in providing services assisted under ESG, and in providing services for occupants of facilities assisted under ESG. This involvement may include employment or volunteer services. Articles of Incorporation Original Articles of Incorporation as submitted to the

Secretary of States Office at the time of Incorporation (should be stamped by the SoS office with date). Articles of Incorporation may be Re-Stated if the organization has changed its name or some component of the Original Articles of Incorporation (should also be stamped by the SoS office with date). ONLY Articles of Incorporation should be uploaded to the category. *Not applicable for units of local government, quasi-state organizations Upload Page

Certificate of Incorporation This document is issued by the Secretary of State at the time of incorporation, certifying that an organization has been duly incorporated under the laws of the State of Georgia on the effective date.by the filing of Articles of Incorporation in the office of the Secretary of State .. ONLY Certificate of Incorporation should be uploaded to the category.

This is also called Certificate of Existence. You purchase thru Secretary of State website for a $10 fee. Please refer to this link https://ecorp.sos.ga.gov/ *Not applicable for units of local government, quasi-state organizations *Not the same as the Annual Registration with the Secretary of States office (we will confirm current status with the registration and no action is necessary by the applicant) 501(c)3 Determination Letter This

is a threshold determinant without this final determination (with the exception below, local governments and quasi-state organizations) organizations will not be considered for funding. *Not applicable for units of local government, quasi-state organizations Financial Procedures Manual At a minimum, this policy manual should include information

regarding Internal Controls/Financial Oversight Accounts Payable procedures Accounts Receivable procedures Procurement Basis of Accounting and Financial Statement preparation

Budgeting Grants Management Do NOT submit a Personnel Manual or Employee Handbook Minutes of Last 3 Board Meetings Should be recent and in accordance with a schedule specified in the Articles of Incorporation or organizations By-Laws (monthly, quarterly, etc)

Gives a snapshot of the participation of the Board Members as well as how business is conducted Three sets of minutes are required! Meetings should have taken place in calendar year 2018 List of Organizational Staff Include

list of current program staff, support staff (might include financial staff), as well as, the upward chain of management Must Do include both name and position NOT send an organizational chart Staff Job Descriptions Must

include Position Job Description Time Distribution Analysis percentage of time spent in support of activities Level of Compensation *Complete ONLY if requesting DCA funding to support staff positions

IRS Form 990 All other non-profit organizations (as required) must submit Form 990 by the 15th day of the 5th month following the end of the fiscal year. Example 1 fiscal year end 12/31 due May 15 Example 2 fiscal year end 6/30 - due November 15 Example 3 fiscal year end 9/30 due February 15

For Part 1 submission purposes, using the above examples, Examples 2 and 3 Forms 990 for the period ending 6/30/18 and 9/30/18 should be available for upload. Form 990 for Example 1 may or may not be available as it is not due until May 15, 2019. If not available, Form 990 for the period ending 12/31/17 is appropriate for upload. *Not applicable for local governments, certain religious organizations, quasistate organizations Required Financial Statements (Read Georgia Code (O.C.G.A.), Title 50, Chapter 20)

Organizations that expend greater than $100,000 in state funds must submit (independently) audited financial statements Required Financial Statements Organizations that expend less than $100,000 in state funds must (at a minimum) submit the following 1. 2. 3. 4. 5. Statement of Financial Position

Statement of Activities (including an analysis of sources of revenue) Statement of Cash Flows Schedule of State Awards Expended If annual financial statements are reported upon by a public accountant, the accountant's report must accompany them. If not, the annual financial statements must be accompanied by the statement of the president or person responsible for the nonprofit organization's financial statements: (A) Stating the president's or other person's belief as to whether the statements were prepared on the basis of generally accepted accounting principles and, if not, describing the basis of preparation; and (B) Describing any respects in which the statements were not prepared on a basis consistent with the statements prepared for the preceding year. Organizational

Documentation If you cant advance from the Registration to the confirmation page, it means that some fields still need to be entered. If you need to update the Registration after initial submission, you can do so via the Org Doc home page. ALL organizational documents MUST be

completed in their entirety. Document Orientation Please ensure that uploaded documents are oriented properly, not upside-down, not sideways. View your upload and if not oriented properly, delete, and reload correctly. Thank You Thank

you for your attention and participation! Please visit our website at: https:// dca.ga.gov/safe-affordable-housing/homeless-special -needs-housing for additional information about the Emergency Solutions Grant and HOPWA Programs 2019-2020 EMERGENCY SOLUTIONS GRANT PROGRAM

February 2019 Marion Goulbourne Emergency Solutions Grant (ESG) Application Process ESG Program Purpose The revised Emergency Solutions Grants

(ESG) program and regulation: maintains support for a crisis response system through emergency shelters, but places an emphasis on identifying and preventing homelessness and returning those who experience homelessness back into the community as quickly as possible. ESG Policy Requirements A greater level of collaboration between ESG entitlements and Continua of Care (CoCs).

A results-oriented approach with a greater emphasis on the Housing First approach. A minimum of 40% of DCA ESG funds must be spent for homelessness prevention and rapid re-housing. If you serve families, you must serve ALL families! No Federal funding is available for Transitional Housing projects.

Continua of Care must establish and enforce performance criteria for ESG projects. All ESG projects must utilize the coordinated entry system designated by the CoC for the geographic location of each project. Eligible Applicants

Local or regional entities; including nonprofits (secular and faith-based), local governments, local government entities (community service boards, etc.) and authorities, community action agencies. Nonprofit applicants for emergency shelter must receive approval of local government(s) where the project is located. Nonprofit applicants, including religious organizations,

must have 501(c)(3), provide programs in a manner free from religious influences, and meet threshold and ongoing viability standards established by DCA (as required by state law). Minimum and Maximum Funding Awards by Project Type Type of Funding Minimum Maximum Award Amounts Emergency Shelter

No minimum- $60,000 Supportive Services No minimum - $25,000 Prevention $30,000 no limit Rapid Re-Housing $30,000 no limit

Street Outreach $30,000 - $50,000 Hotel/Motel No minimum - $60,000 HMIS No minimum - $40,000 Minimum and maximum award amounts are subject to change from year to year.

Who is Homeless? 4 CATEGORIES: (1) Individuals and families who lack a fixed, regular, and adequate nighttime residence and includes a subset for an individual who resided in an emergency shelter, or a place not meant for human habitation and who is exiting an institution where he or she temporarily resided;

(2) individuals and families who will imminently lose their primary nighttime residence (within 14 days); Who is Homeless? (cont.) (3) unaccompanied youth and families with children and youth who are defined as homeless under other federal statutes who do not otherwise qualify as homeless under this definition; but who meet the following criteria:

Who is Homeless? (cont.) Category 3 (continued) Have not had a lease, ownership interest, or occupancy agreement in permanent housing at any time during the 60 days immediately preceding the date of application for homeless assistance; Have experienced persistent instability as measured by 2 moves or more during the 60-day period immediately preceding the date of application; AND

Can be expected to continue in such status for an extended period of time because of chronic disabilities, chronic physical health or mental health conditions, substance addiction, histories of domestic violence or childhood abuse (including neglect), the presence of a child or youth with a disability, or two or more barriers to employment, which include the lack of a high school degree or General Education Development (GED), illiteracy, low English proficiency, a history of incarceration or detention for criminal activity, and a history of unstable employment. NOT APPLICABLE IN THE STATE OF GEORGIA

Who is Homeless? (cont.) (4) individuals and families who are fleeing, or are attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life-threatening conditions that relate to violence against the individual or a family member. Who is Chronically Homeless? An individual or family that is

is currently homeless and lives or resides in a place not meant for human habitation, a safe haven, or in an emergency shelter; and has been homeless and living or residing in a place not meant for human habitation, a safe haven, or in an emergency shelter continuously for at least 1 year OR on at least 4 separate occasions in the last 3 years, as long as the combined occasions equal at least 12 months and each break in homelessness separating the occasions is at least 7 consecutive nights of not living as described in paragraph (1) ; and

has an adult head of household (or a minor head of household if no adult is present in the household) with a diagnosable substance use disorder, serious mental illness, developmental disability [as defined in section 102 of the Developmental Disabilities Assistance and Bill of Rights Act of 2000 (42 U.S.C. 15002)], post-traumatic stress disorder, cognitive impairments resulting from a brain injury, or chronic physical illness or disability, including the co-occurrence of 2 or more of those conditions Persons who were chronically homeless at entry remain chronically homeless at exit, if an institutional stay is less than 90 days. Who is At-Risk of Homelessness? (1) The household has income below 30 percent

of area median income (AMI) for the geographic area; AND (2) the individual or family has insufficient resources immediately available to attain housing stability. sufficient resources or support networks are: family, friends, or faith-based or other social networks immediately available to prevent them from moving to a shelter or living outside Who is At-Risk of Homelessness? (cont.) AND: Meets 1.

2. 3. 4. 5. 6. 7. one or more of following: Moved frequently for economic reasons Living with others due to economic hardship Notice of eviction (within 21 days) Living in hotel/motel (at own cost)

Living in overcrowded housing (as defined by HUD) Exiting an institution Otherwise lives in housing that is unstable (as defined by DCA) Families with children, and youth defined as homeless under other Federal statutes. Applications Will Not Be Considered The deadline is missed.

HMIS or DV comparable database non-participation. Application substantially incomplete. Ineligible applicant lacks 501(c)(3). New organizations should have been in business and fully

operational for 2 years and able to produce minimum financial statements and filings with the IRS for that period, financial policies and procedures, program policies and procedures. Failure to obtain Local Approval or Certification of Consistency, as applicable. Serving ineligible populations (not homeless by HUD definition and verification standard).

Applications Will Not Be Considered Insufficient or ineligible match amount or source. Non-compliance with coordinated entry. Use of projected project income or client fees as a match source.

Inability to keep families intact for service. Inability to abide by all Equal Access and LEP requirements. *See Application Guidelines for complete information. Scoring and Award Factors Poor performance in any of these areas negatively affects scores and awards

amounts: Completeness of the grant application Use of reputable data to describe need (homeless counts), clients served, local coordination, goals, outputs, outcomes, etc. CoC or ESG Entitlement priorities

Efficient and effective use of HMIS, adherence to HMIS policy and procedures, and ability to deliver data of high quality Adherence to DCA Housing Support Standards Staffing and match levels promote ability to serve number of participants projected

Organizational experience, capacity, and stability, including Capacity and oversight of Board of Directors Budgeting and financial reporting *See Application Guidelines for complete information. Scoring and Award Factors Agency participation in: CoC Planning Homeless Count DCA-sponsored trainings for current ESG subgrantees

Ability to design and successfully manage project under current regulations and priorities for the overall ESG program Project and agency performance including - Monitoring compliance Compliance with HMIS or DV comparable database policies and procedures Ability to meet project requirements and goals successfully Ability to spend past grant awards in timely manner Increases in income and benefits during project enrollment

Exits to permanent destinations Returns to homelessness Application Scoring-DCA Database Match Requirements All applicants must provide at least a 100% match consisting of documented non-McKinney resources.

Is PROJECT-specific, must benefit recipients of project in application. In addition to cash, match may include the value of any lease on a building, the actual value of professional services, any salary paid to staff to carry out the project, and the value of volunteer hours. The latter should equal the cost necessary to provide the services in question. HUD Consolidated Plan Consistency

All applicants proposing projects located within the 22 local HUD Consolidated Plan jurisdictions must obtain Certification of Consistency with local plans from local government officials. Local Consolidated Planning jurisdictions include the cities of Albany, Atlanta, Brunswick, Dalton, Gainesville, Hinesville, Johns Creek, Macon, Rome, Sandy Springs, Savannah, Valdosta and Warner Robins, the counties of Cherokee, Clayton, Cobb (including Marietta), DeKalb, Fulton (including Roswell),

Gwinnett and Henry, and the consolidated governments of Athens-Clarke, Augusta-Richmond and Columbus-Muscogee. Forms will be posted on ESG webpage. Deadlines- Important Dates Online application system opens Friday, March 1 System

registration closes Tuesday, March 26 at 5:00 pm All content is due on Tuesday, April 2 at 12:00 pm The link to Housing Solutions Online will be sent to the DCA list serve, and posted on the ESG website on Friday, March 1, 2019. Links

and Supporting materials will be posted on ESG main webpage: https:// dca.ga.gov/safe-affordable-housing/homeless-special-needs-housing/emerg ency-solutions-grants Paper submissions will NOT be accepted. 2019 Applications There are 6 applications:

Emergency Shelter II. Supportive/Essential Services III. Homelessness Prevention IV. Rapid Re-Housing V. Street Outreach VI. Hotel/Motel Vouchers Note: HMIS is not a separate application this year. Request can be made in the Shelter and Rapid Rehousing applications. I.

General Instructions All Applications

Include organizations legal name and contact information. Include project name this MUST be consistent with HMIS or DV Comparable Database. List sites consistent with sites from organizational submissions. Name local approving and consolidated planning jurisdictions, as applicable. Read manual (Application Guidelines) for details on projects, process, requirements. Be sure to answer all (sub)questions of application questions. Application I-Emergency Shelter

Focus on ensuring a positive housing outcome to permanent housing. Ensure high bed utilization by eliminating barriers/requirements to entry. Shelters that serve families must serve all eligible families and may not refuse services based on

the age of children, size of the family, marital status, or family composition. May apply for up to $60,000 per project. Emergency Shelter Shelter Operations Costs to operate and maintain emergency shelters and also provide other emergency lodging when appropriate. Rent Food FurnishingsSecurity

Fuel Insurance Utilities Equipment Maintenance Hotel or motel voucher Emergency Shelter Shelter Services Services provided to shelter program participants. Case Management Child Care Life Skills Substance Abuse Treatment Legal Services Services

Mental Health ServicesServices for Special Populations Education Services Outpatient Health Services Transportation Training Employment Assistance and Job Application II-Supportive Services

Service projects must be directly connected to projects moving clients into permanent housing. ONLY proscribed types of services are eligible for funding. Must follow all ESG requirements: Utilize the coordinated entry instrument established by the Continuum of Care. Required to enroll participants into projects in HMIS. Up to $25,000 per project.

Limit 1 Service application per agency. Only 1 Service type per application allowed. Supportive Services Eligible activities are limited to: Case management Transportation

Child care (Applications must clearly identify the activity requested for funding.) Applications III and IV Prevention and Rapid Re-Housing Financial Assistance Moving costs Rent application fees Security deposit Last month's rent Utility deposit

Utility payments Rental assistance Housing Relocation and Stabilization Services Housing Search & Placement Housing Stability Case Management Mediation Legal Services Credit repair

Rapid Re-Housing and Prevention Participants can be assisted for up to 1 year. Length of stay to be determined based on household need. Agencies are required to: provide case management services to participants at least monthly re-certify participant eligibility at least every 90 days (for Prevention)

establish a formal plan for long-term stability for each participant at discharge, and follow up post discharge Proposed budgets should include a reasonable ratio of client financial assistance to housing relocation and stabilization services. Applications should include reasonable ratio of households served to funding amount requested.

The minimum award amount will be $30,000. Application III-Rapid Re-Housing Housing is not the end of the process its the beginning. Provide services to move literally homeless participants into permanent housing to remain there for the long term.

RRH providers should be attached to Street Outreach efforts, Emergency Shelters, and other community supports and services to identify participants. Case management and consistent follow up are essential. Can be a regional or local implementation.

Application IV-Homelessness Prevention Follow HEARTH definition of at risk for eligibility Or CATEGORY 2 of homeless definition persons who will imminently lose their primary nighttime residence within 14 days

Services to households facing eviction from housing they rent. Client must have lease in name. Stabilize households in existing homes and ensure that participants can remain in their housing for the longer term. If remaining in existing home is not possible, relocation

assistance to appropriate housing can be provided. DCA will not fund duplicative efforts. Application V- Street Outreach Eligible activities may include: Engagement

Case Management Emergency Health Services Emergency Mental Health Services Transportation

Services to Special Populations (Essential Services during outreach) Street Outreach Use unsheltered homeless data for your county from Georgias 2017 Point-In-Time Count. Describe specific street populations you intend to serve, including

the geographic locations where Outreach teams will engage clients. Outreach should use housing-first approach Focused on moves into permanent housing, rather than alleviating the difficult conditions they experience on the street. (This is not a mobile feeding program.) The bulk of the funding will be for engagement and case management, rather than provide emergency services.

Funding will be prioritized to areas where PATH teams do not exist. Street Outreach projects can apply for $30,000 - $50,000 per project. Application VI-Hotel/Motel Vouchers Exclusively for homeless clients who need immediate housing and NO APPROPRIATE shelter is available. Will have to provide evidence/justification about shelter availability

Intended primarily for clients served by RRH and outreach projects. Can be used for challenges such as: Time of placement Households with special needs High barrier clients that will be turned away from current shelters No shelter available for participants who have been through coordinated assessment

Short stays until preferred housing option becomes available; no longer than 30 days. Case management service dollars available. Up to $60,000 HMIS Information

Costs of contributing data to Eccovia ClientTrack or DV comparable database (designated by DCA). Eligible costs may include: Data Entry. Cost to attend relevant training can be requested Reserved for BoS CoC or DCA ESG Entitlement areas.

For Emergency Shelters or Rapid Re-housing projects. Projects with large implementations; those serving a high volume of clients, etc. Up to $40,000 HMIS Requirements Increased importance placed on HMIS in application review process AND performance measurements of successful applicants.

If you want to have a competitive application this year, make certain your data is accurate and complete. It will also be used to evaluate performance! A lack of data will also hurt your application Data will be taken directly from HMIS by DCA and data can also be requested from the agencies. If your agency or project names in HMIS are inconsistent with what you provided in your application, we may not find it or fund it. Domestic

violence agencies currently receiving ESG funds must submit HUD Data Quality from 7/1/2018 through 2/28/2019 for scoring. Housing First The Housing First approach prioritizes placement in permanent housing over therapeutic outcomes. Housing First projects will have low

barriers to entry and participation. Housing First projects will focus on permanent housing placement as quickly as possible. Projects demonstrating a commitment to Housing Support Standards

Ensure that quality case management takes place and include (among other requirements): Common assessment Establish and track client progress and goals Post-discharge follow-up contacts ALL ESG subgrantees, (including service only projects), must adhere to.

Many related activities and outcomes are tracked in ClientTrack. Required Training Current ESG subgrantees are required to participate in DCA-sponsored training. Failure to comply will affect application scores.

Includes topics such as, but not limited to: ESG Implementation and Administration Georgia Housing Search Training specific to program type Housing Solutions Online (HSO)

An email will be sent to the DCA list serve when HSO is open. The link to HSO will also be posted on the ESG website. You will have until Tuesday, March 26, 2019 to request log-in information. You will have about 4 weeks to complete and upload all required documents, including completed applications. After each session, click log out instead of simply closing the window. Otherwise, you might have technical difficulties when you log in next time and you will slow the system down for other users.

Housing Solutions Online (HSO) (cont.) All applications will be completed in HSOnline system. Users will be able to save work and log back in later to complete an application.

It will be more important than ever to log out when session is complete. Multiple simultaneous users may create technical challenges. Hints DO NOT wait until the last minute. It can take up to 24 hours to receive your login and password via email. Users will also receive a pop-up message with login and password.

The system can become very slow when many applicants are logged on at the same time. Add [email protected] to your address book so that the login email isnt flagged as spam. More Hints Required documents are uploaded individually.

This gives applicants another chance to verify they have all the correct documents uploaded before submitting. Certification of Consistency and Local Approval forms will be uploaded into the upload panel of HSOnline. Housing Solutions Online Application System

Registration Registration Confirmed Home Page General Information General Information General Information General Information

General Information General Information General Information Applications Online Emergency Shelter page 1 of 26 Emergency Shelter page 1 of 26

Emergency Shelter Submit Page Supplemental Documents Upload Application Summary Final Submission Application in PDF for Download Please Allow 5 minutes for Rendering Application in PDF for Download

Rapid Re-Housing and Prevention15-Month Projections Do Not Submit This will be the last year that the Rapid Rehousing and Prevention projects will be on a 15 month grant cycle. Beginning in 2020, they will be on the 12 month grant cycle along with the other ESG Project DCA Application Technical Assistance Webinars Applications and Organizational Documentation DCA will conduct an application workshop via webinar. Thursday, February 28, 9:00 am 12:00 pm

Application Q&A DCA will conduct webinars to answer questions concerning the applications. Webinar registration will be available on the ESG webpage. ESG Guidelines ESG Application Guideline Manual will be emailed and placed on the ESG Page on the DCA website

DCA will reserve a minimum of 80% of federal funds to be awarded to the DCA ESG entitlements area. State Housing Trust Fund ESG funds are not prioritized to service providers operating in the DCA ESG Entitlement, but are available to applicants across the state. HUD 811 Basics

HUDs Purpose: To provide permanent housing with supportive services for people with disabilities Subsidized Housing Program similar to Project Based Section 8 Eligible Tenant Main Qualifications (does not need to be the head of household) Must be ages 18 61

Disabled receiving long term support services Entire household must be: Extremely Low Income (30% AMI) Have housing instability or at risk of being unstable Referral Agent General Information To access, go to:

https://www.jotform.com/DCA/hud-811-refe rral-agent-application Include the Executive Director information, the HUD 811 Main Point of Contact at your agency, and who should interested parties contact All case managers can Participant. Not just the agencys HUD 811 Point of Contact. Please note the Statewide Programs your agency participates in, including DCA Programs Be sure to sign the Certification Form and submit that as well. Expectations

Expectations of Qualified HUD 811 Referral Agents: Participation in 811 planning or oversight meetings with DCA Funding and/or coordinating the services made available to HUD 811 tenant/participants Conducting outreach and work with potential tenants in accordance with the HUD 811 Affirmative Fair Housing Marketing

Plan Determining 811 eligibility and/or service eligibility Collecting applicant documentation and assembling applications Making referrals to DCA and/or Properties

Assisting with requests for reasonable accommodation Providing move-in assistance and/or security deposits Providing ongoing tenancy supports to HUD 811 tenant/participants Next Steps

For more information search HUD 811 at dca.ga.gov or email [email protected] Fair Housing It is the policy of the Georgia Department of Community Affairs (DCA) to comply fully with all federal, state, and local nondiscrimination laws and to operate in accordance with the rules and regulations governing Fair Housing and Equal Opportunity in

housing and employment. Specifically, DCA shall not on account of race, color, sex, religion, national origin, family status, disability or age deny any family or individual the opportunity to apply for or receive assistance under HUD's Program. Homeless Participation To the maximum extent practicable (see also conflicts of interest prohibitions), grantees must involve homeless individuals and families in constructing, renovating, maintaining, and operating facilities assisted under ESG, in

providing services assisted under ESG, and in providing services for occupants of facilities assisted under ESG. This involvement may include employment or volunteer services. Affirmative Outreach grantees must make known that use of the facilities, assistance, and services are available to all on a

nondiscriminatory basis. If it is unlikely that the procedures that the grantee intends to use to make known the availability of the facilities, assistance, and services will reach persons of any particular race, color, religion, sex, age, national origin, familial status, or disability who may qualify for those facilities and services, grantee must establish additional procedures that ensure that those persons are made aware of the facilities, assistance, and services. Language Barriers ensure effective communication with persons with

disabilities including, but not limited to, adopting procedures that will make available to interested persons information concerning the location of assistance, services, and facilities that are accessible to persons with disabilities. Consistent with Title VI and Executive Order 13166, grantees are also required to take reasonable steps to ensure meaningful access to programs and activities for limited English proficiency (LEP) persons. ESG Contact Information Marion Goulbourne [email protected] 404-679-5293

2019-2020 HOPWA PROGRAM February 4, 2019 Dr. Harvinder Kaur Makkar, Special Needs Housing Coordinator Housing Opportunities for Persons with AIDS (HOPWA)

The Georgia Department of Community Affairs (DCA) seeks proposals from eligible service providers to provide HOPWA assistance to Persons living with HIV/AIDS (PLWHA) and persons in their family. Approximately $2.7 million dollars will be available.

Funds will be available to provide HOPWA services in 125 counties under DCA HOPWA jurisdiction outside of City of Atlanta and Augusta-Richmond HOPWA jurisdiction. Eligible Funding Activities Facility-Based Housing (FBH) Assistance FBH, S+C Support, Hotel/Motel Vouchers, Short-term/Transitional Housing Tenant-Based Rental Assistance (TBRA) Short-Term Rent, Mortgage and Utility (STRMU) Assistance Permanent Housing Placement (PHP)

Supportive Services Housing Information and Referral Services Resource Identification Remember.. Participation in HMIS is required. Housing First model practice is strongly encouraged.

Participation in Coordinated Entry System and local Continuum of Care is strongly encouraged. Participation in HUD 811 Permanent Supportive Housing as a Referring Agency is strongly encouraged. Leverage with other care services, including Ryan

White Program, and funding is strongly encouraged. 2019 HOPWA Application Application Deadline Same as ESG The application process will open on Friday, March 1, 2019 Applicants may request log-in information until Tuesday, March 26, 2019 at 5pm Deadline for submitting HOPWA application is Monday, April 2, 2019 at 12pm Late applications will not be considered. No paper applications will be accepted. Application Online 2019

2019 HOPWA Application Summary Page Agency Certification HOPWA Service Area by County Agency History and Experience Documentation of Need

Linkage to Care Outcome Objectives and Evaluation Method Continuous Quality Improvement HOPWA Budget Facility Based Housing (FBH) Assistance Tenant Based Rental Assistance (TBRA)

Short-Term rent, Mortgage and Utilities Assistance (STRMU) Permanent Housing Placement Supportive Services Housing Information and Referral Services Resource Identification Application Submission Page

2019 HOPWA Application DCA will conduct a Application Workshop Webinar to provide applicants with additional information Thursday, February 28, 9:00 am 12:00 pm 2019 HOPWA Application For more information about the HOPWA program please visit our website at: https://dca.ga.gov/housing/homeless-speci al-needs-housing/housing-opportunities-pe rsons-aids-hopwa

2019 HOPWA Application Questions or concerns about the HOPWA application process? Please contact: Dr. Harvinder K Makkar [email protected] 470.382.3518 John Shereikis [email protected]

470.747.9331 Thank You Thank you for your attention and good luck! QUESTIONS?

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