Effectively Communicating Your Project in a Funding Request

Effectively Communicating Your Project in a Funding Request

Effectively Communicating Your Project in a Funding Request 2018 TAA Airports Conference Sevierville Convention Center Adam Guy, EI Transportation Project Specialist | 4/19/2018 Definitions Effective Communication a two way information sharing process which involves one party sending a message that is easily understood by the receiving party.* Effectively Communicating Your Project in a Funding Request TAD Aero. receiving party Project Managers, Program Monitors, Planning, Upper Level Management, TAC Commissioners Project planned set of interrelated tasks to be executed over a fixed

period and within certain cost and other limitations.* Funding Request formally asking for a grant of authority to incur monetary obligations and to pay for them.* *Source http://www.businessdictionary.com Effectively Communicating Your Project in a Funding Request 2 TAD Funding Request Requirements Proposed project is on the Airport Capital Improvement Plan (ACIP) Airport Layout Plan (ALP) In line with the states priority ranking PriorityShare Ranking Commitment

State Local 1) Safety 2) Detailed project funding request letter Security Pavement Preservation/Maintenance 3) Estimate of Engineering and/or Construction 4) Preservation of Infrastructure 5) Project ComplianceSketch with current Standards (ifFAA applicable) Planning 6) Project Schedule

7) Increase Capacity/Modernization Equipment 8) For Federal funding requests, TAD will assist sponsor 9) Landside Improvements in determining if the proposed project is eligible, 10) Revenue Producing abiding by policies and procedures of the FAA Effectively Communicating Your Project in a Funding Request 3 Converting Proposed Project From ACIP in BlackCat 1 2 BlackCat Grants Airport Sponsor Users Guide

Effectively Communicating Your Project in a Funding Request 4 Editing Proposed Project Information 3 4 Effectively Communicating Your Project in a Funding Request 5 Editing Proposed Project Information Detailed Project Description/Justification Please reference (if applicable):

ACIP FAA Order 5100.39A, PCI Report Appendices 5 & 6 PCI value & Pavement Section ID # Inspection Report AIP Handbook State and/or FAA FAA Order Inspection 5100.38D ALP or Master Plan IFRs

Environmental Findings RSA Determination Obstruction Survey Runway Justification Study Wildlife Management Study Noise Study Other relevant technical guidance Effectively Communicating Your Project in a Funding Request 6 Project Funding Request Effectively Communicating Your Project in

a Funding Request 7 Project Funding Request Original or Amendment When do we expect the grant to be closed? (Typically 3 months after work is complete is complete) With schedule and project sketch (if applicable) Effectively Communicating Your Project in a Funding Request 8 Project Funding Request

Capital or Planning Input dollar amounts into the text boxes, the percentages will auto populate Effectively Communicating Your Project in a Funding Request 9 Project Funding Request Please do not forget to click Submit After submittal, TDOT project manager gets an email alert Effectively Communicating Your Project in a Funding Request 10

Project Funding Request Project supporting documentation Effectively Communicating Your Project in a Funding Request 11 Project Request Letter Requirements Authority, County, or City Letterhead Date letter is signed

Subject: Request for funding for [Project] Body: Information about the proposed project Affected areas? Goal of the project? Reference technical documents for support Total Cost of the project (requesting state and/or federal funds?) Written commitment to the local match Authorization from grantee signatory Effectively Communicating Your Project in a Funding Request 12

Why are you requesting the money? Local Share commitment Grantee Signatory Effectively Communicating Your Project in a Funding Request 13 Engineering Estimate Must include: Airport

Project name Preliminary Level Estimate [0%, 30%, 60%, 90%, bid, etc.] Date Breakout of task and/or item descriptions Task hours Quantities Unit costs Total costs Please review project costs Reach out to TDOT project manager for assistance once sponsor review is complete Effectively Communicating Your Project in

a Funding Request 14 Project Schedule Schedules vary slightly Pinpointing exact days is key Major Milestones Realistic Schedule Typically a month after approval Typically 3 months after construction completion Effectively Communicating Your Project in

a Funding Request 15 Project Sketch North Arrow & Scale Concise Legend Effectively Communicating Your Project in a Funding Request 16 What do we look for when reviewing a Project? Is the project state or federally eligible? Does the project abide by State/FAA priority relative to sponsors airfield?

Is the project justified? AIP 3 basic tests Handbook Order Is the project FAA 5100.38D Is the project on airport property? on the current FAA approved ALP? Is the project on the ACIP? Are there any environmental concerns? If the project is phased, will it result in a usable unit of

work? Will the project be planned, designed, and/or constructed to Local, State, and Federal standards? Effectively Communicating Your Project in a Funding Request 17 What do we look for when reviewing a Project? How much risk is involved with this project? What kind of procurement measures will be necessary? Are the costs allowable and reasonable? Can the project be completed without unreasonable delay? Reference: FAA AIP Project Evaluation Review and Development Analysis Checklist (PERADA) https://www.faa.gov/documentLibrary/media/Form/faaform-5100-109-PERADA-201610.pdf

Effectively Communicating Your Project in a Funding Request 18 Emergency Grant Requests Notify appropriate TAD staff ASAP (Written Format Preferred) Here are elements that TAD considers/requires for Emergency Requests, but not limited to: Is it an emergent situation that requires immediate action? Is this in the best interest of the safety of the flying public, in regards to immediate action? Can the concern be temporarily fixed or mitigated? Are there parts of the airfield that are temporarily inoperable? Should there be? When is emergency work intended to begin? Is it eligible for state reimbursement? Submit a formal and detailed emergency funding request into BlackCat Include: Project Request Letter Engineering Estimate and Schedule (if applicable) Please acknowledge when the sponsor incurs costs without grant; there is no guarantee the

project will be eligible for reimbursement. However, required emergency projects are often reimbursable. Effectively Communicating Your Project in a Funding Request 19 Example Emergency Airfield Projects Examples (not limited to) Sinkhole Repair Pavement Repair (primary operating areas) Storm Damage Repair for Airport Facilities

Lighting /Airfield Sign Repair Security Repair Utility/Storm Pipe Repair Preventable (incorporate into ACIP): Obstructions Rubber Removal Land Drainage Pavement Effectively Communicating Your Project in a Funding Request 20

Funding Request for Emergency and Amendment Requests in BlackCat Projects Tab Add New Once project is added, you can add a funding request. Effectively Communicating Your Project in a Funding Request 21 Resources https://www.tn.gov/tdot/aeronautics/planning.html Calendar Year 2018: Key Dates and Request Deadlines TAC Projects

PSR Effectively Communicating Your Project in a Funding Request 22 Resources Visit our Website! Sample TAC Presentation TDOT Aero Sample Project Request Letter

Proposed hangar request form Detailed project schedule TAC Policies BlackCat Grant Management System Login Request Form Airport Management Guide Funding Request Deadlines https://www.tn.gov/tdot/aeronautics.html Effectively Communicating Your Project in a Funding Request 23

Recently Viewed Presentations

  • Module 5 Describing Expressions RDA Authority Control Cataloging

    Module 5 Describing Expressions RDA Authority Control Cataloging

    Identifying Expressions: Definition. 5.1.2. The term expression refers to the intellectual or artistic realization of a work in the form of alpha-numeric, musical or choreographic notation, sound, image, object, movement, etc., or any combination of such forms.. The terms ....
  • i) Phospholipids: Phosphatidic acid  Phosphatidylcholine phosphate  Glycerol Hydrocarbon

    i) Phospholipids: Phosphatidic acid Phosphatidylcholine phosphate Glycerol Hydrocarbon

    i) exoplasmic face of plasma membrane. ii) They function to increase the proteins' solubility . iii) important for proper folding . b) glycolipid: covalently bound to lipid. i) glycolipids are found on the exoplasmic leaflets. ii) carbohydrate portion faces the...
  • Economics D10-1: Lecture 6 - Northwestern University

    Economics D10-1: Lecture 6 - Northwestern University

    Economics D10-1: Lecture 6 The Envelope Theorem, Duality, and Consumer Theory: A One Line Proof of the Slutsky Theorem The logic of the duality to consumer theory: The Envelope Theorem is used to establish the Derivative Property for value functions...
  • NHSN Reporting for Critical Access Hospitals

    NHSN Reporting for Critical Access Hospitals

    NHSN Reporting for Critical Access Hospitals. Allison Murad, MPH. Surveillance for Healthcare-Associated and Resistant Pathogens (SHARP) Unit. Michigan Department of Health and Human Services (MDHHS)
  • Collisional-Radiative Model For Atomic Hydrogen L. D. Pietanza,

    Collisional-Radiative Model For Atomic Hydrogen L. D. Pietanza,

    T, P or T, N T uniquely defines: internal level populations (Boltzmann) velocity distribution (Maxwell) ionization stage (Saha) LTE Plasma Level populations are obtained by solving a system of rate equations (Master Equations) containg the rate coefficients of the main...
  • Metody Inteligencji Obliczeniowej - UMK

    Metody Inteligencji Obliczeniowej - UMK

    Neurofuzzy system Feature Space Mapping (FSM) neurofuzzy system. Neural adaptation, estimation of probability density distribution (PDF) using single hidden layer network (RBF-like), with nodes realizing separable functions: Fuzzy: m(x)=0,1 (no/yes) replaced by a degree m(x) [0,1]. Triangular, trapezoidal, Gaussian or...
  • PRESENTATION OF THE 3RD QUARTER PERFORMANCE REPORT TO

    PRESENTATION OF THE 3RD QUARTER PERFORMANCE REPORT TO

    The priority areas are within all four regions i.e. Dr RSM, NMM, Bojanala and Dr KK. The projects are various stages of implementation i.e. Procurement and Construction. The breakdown of projects per region are as follows: ... KPA: INTERVENTION CONT…..
  • Davids Devotion to the Temple 1 Chronicles 29:1-9

    Davids Devotion to the Temple 1 Chronicles 29:1-9

    19 So then you are no longer strangers and aliens, but you are fellow citizens with the saints and members of the household of God, 20 built on the foundation of the apostles and prophets, Christ Jesus himself being the...